How to Set Up Your First Month in CalBudget (in 15 Minutes)

The single biggest reason people abandon budgeting is the setup. You sit down to "get organized," three hours later you're knee-deep in a spreadsheet with twelve tabs and one of them is named "misc2," and you give up. CalBudget is designed so the entire setup takes about fifteen minutes — and most of that is just typing in numbers you already know.

Here's the exact order. Doing it in this order matters: each step depends on the one before it.

Step 1: Enter your account balance (1 minute)

Open your bank app, look at the current balance of your primary checking account, and type that number into CalBudget under Settings → Accounts. That's your starting point. Everything else is computed forward from there.

If you have multiple accounts — savings, a credit card, a joint checking — add each one. Each gets its own calendar and its own running balance. You can also skip them for now and add them later; nothing breaks.

Step 2: Add your recurring bills (5 minutes)

These are the transactions that happen on the same schedule every month — rent, mortgage, car payment, insurance, internet, phone, gym, the streaming services that have somehow accumulated. Add each one as a transaction with a frequency: monthly, biweekly, weekly, yearly.

When you mark a transaction recurring, CalBudget automatically populates up to 52 future occurrences sharing a recurrence group. Your rent on the 1st of May, June, July, all the way through next April, all in one click.

1. Open Add Transaction.
2. Type the amount, name, and the day of the month it usually hits (e.g., rent on the 1st).
3. Pick a frequency. Most bills are monthly.
4. Save. Watch a year of future occurrences fill in.

Step 3: Add your paychecks (3 minutes)

Income works exactly like bills. Add your paycheck as a recurring transaction — usually biweekly or monthly, depending on your employer. If you have a side hustle with predictable income, add it too. If your income is irregular, enter expected amounts and adjust them as reality unfolds.

After this step, your calendar should already look useful. The big inflows and outflows are mapped. The running balance line is starting to mean something.

Step 4: Add the ad-hoc stuff (6 minutes)

This is groceries, gas, the occasional dinner out, a haircut, a Target run. You can do this two ways:

• Backfill the current month from your bank's recent transactions (skim the last 30 days, drop them onto the right days).
• Or skip the backfill and just start logging from today forward — takes about 30 seconds a day.

Either works. The second is faster to start. The first gives you a fuller picture sooner. There's no wrong answer.

What you should be looking at by minute 15

Once you finish step 4, scroll forward a month or two on the calendar. You should see:

• Your rent or mortgage on the 1st (or whichever day it actually hits).
• Your paychecks on their normal days.
• Subscriptions sprinkled across the month.
• A running balance number on every day, showing you exactly when the low point of each month falls.

If you see all of that, you're done with setup. From here it's maintenance — a few seconds a day to log new transactions, a quick scroll once a week to spot anything off-schedule.

Sign up at the homepage to start your fifteen-minute setup. The first 14 days are free, then $2.99/month — every feature included, no upsells.